UW-Whitewater at Rock County Reservations

2025 Room Reservation Form (COPY)

Spaces and resources are subject to first-come, first-serve basis and campus policies
Please contact us for earlier events; later requests will enter the next booking period
Priority will be given to recognized student organizations, followed by university departments, before others
Please submit a separate form for each organization, department, or event

By filling out this form you are requesting, not guaranteed, a reservation and/or the date(s) or space(s) you ask for.

By my signature below, I indicate that I agree to the aforementioned information and policies, and the I understand that UW-Whitewater at Rock County Reservations has the right to change or move requests to best use available spaces. *

Is this form for: *

Single or special events only (one-time occurrence)

Recurring meetings only (weekly, bi-weekly, or monthly)

What semester are you requesting for? *

Spring 2026

Summer 2026

Fall 2026

Spring 2027

Other

Reservation Sponsor and Contact Information

Which type of group is reserving this space? *

A Recognized Student Organization

A Campus Department for Departmental use

A Campus Department for an Off-Campus Entity

An Off-Campus Entity

Unsure

Which student organization is requesting and using the space?

Which campus department or individual is requesting this room reservation? *

Who will be using the space (off campus group/entity)? *

What is the general purpose of the usage? *

Please describe who will be using the space. Who will pay for use of spaces or resources should any costs be incurred? *

Important Information about the next question. Complete billing information (University Center Facilities Use Policy)
*If payment required

Primary Contact Name (First & Last) *

Contact's Phone Number *

Contact's Email Address *

Contact's Mailing Address (Street, City, State, Zip) *

Secondary Contact - First and Last Name

Secondary Contact - Email

Secondary Contact - Phone Number

Room Request - Description and Dates

Name of the Meeting / Event *

Type of Event *

If other, please specify *

Estimated Headcount *

Is this request for multiple consecutive days (such as a conference or rehearsals) *

Yes

Important Information about the next question. Select a date for each occurrence below. Please refer to our Registrar Calendar for holiday/break/important date conflicts before reserving.
Please fill out the first 2 dates, more options will become available

Date *

Date 2 *

Date 3

Date 4

Date 5

Date 6

Date 7

Date 8

Date 9

Date 10

Date 11

Date 12

Date 13

Date 14

Date 15

Date 16

Date 17

Date 18

Event Start Time *

Event End Time *

Setup time needed before the start of your event *

Take-down time needed after your event *

Series Room Request - Space Wanted

Please note, we will try to place you in your first-choice room, but may need to use an alternative space if unavailable.

If you are unsure of the room you want please refer to the UC Maps or contact our office.

First Choice - Room Location *

Room Set up *

Other - Please describe your room set up needs here: *

Please upload the diagram for your room layout here: *

Upload file

Please select all of the resources you will need.

Food/Catering will be brought in

Computer/Projector

Check-in Table/Chairs

Handheld Microphone

Podium

Signholder

Whiteboard

WebEx/Webcam/Remote attendance

Live Streaming or Recording - Pre or During Event

Flag - US

Flag - Wisconsin

Other (provide details below)

Additional instructions for the previous question. Some of these may require additional information and/or a meeting with our Building Operations Manager. All resources are subject to the room placed in and event policy/guidelines.

Comments:

Please write any specific occurrence details or any other notes here:

Thank you! Please make sure to click on the submit button!

Archived records can be found by switching the status filter from Active to Archived.

Auto submit on change.

Note: changing the start time may automatically update other time fields on the page

Note: changing the end time may automatically update other time fields on the page

Note: changing the timezone may automatically update other time fields on the page

Chat

Open the group website in a new tab.

This action permanently removes the record and cannot be undone.

Download

Press Enter or Space to grab or drop items, arrow keys to move, escape to restore original position, and Ctrl plus Enter or Space to add items to top of active menu.

Creates a duplicate record and adds COPY to the title in parentheses.

Enables edit and delete options

Press escape to collapse and exit the dropdown.

Expandable sub-menu.

This will take immediate action and reload the page.

Making a selection will automatically save the new status.

Making a selection will automatically add the tag.

New tab

Opens the email builder for the selected groups.

Opens the default email client.

Paste emails in the text box separated by a line or a comma.

Reloads page and filters by this entry

This checklist cannot be deleted because it is used for a Group Registration or Group Re-Registration approval process.

Changing the selection will reload the page

Changing the selection will update the form

Changing the selection will update the page

Changing the selection will update the row

Click to get the next slides then shift-tab back to the slide deck.

Click to get the previous slides then tab forward.

Stop following

Moves this record back into the Active status.

Use arrow keys

Video conferencing link, new tab.

View my entire calendar or schedule.

Opens member profile

You are attending this event.